Digitas

  • Administrative Assistant, Account Management

    Posted Date 4 weeks ago(6/25/2018 3:51 PM)
    Job ID
    2018-27563
    # Positions
    1
    Location
    Georgia
  • Overview

    Administrative Assistant

     

    Become a Unicorn here at Digitas, a highly-caffeinated playground where brilliant minds come together to make bold, award-winning advertising. We use data-driven insights to guide our work, but we also believe in a healthy dose of spirited storytelling as we strive to transform the marketing landscape. We’re looking for an Administrative Assistant who can lend a helping hand to the Atlanta VP team, which is mainly how we keep our world together within a co-share environment here at Northyards and keep our office humming. It’s not a small or easy task, but it’s a fun and rewarding one. If you think you’re up for it, read on.

     


    Tasks and responsibilities include:

    • Act as the liaison with our cousins at Northyards (Moxie, Zenith & Performics).
    • Be the “director of 1st impressions” for Digitas here in Atlanta to both other Digitas offices, clients and visitor’s.
    • Proactively seek to solve problems for the VP team and provide critical thinking to the team as a whole.
    • Arrange domestic and international travel plans (e.g., flights, hotel, car, ground transportation, upgrades, visa/passport) that may involve multiple locations. And understand, our schedules do change, often.
    • Confirm accuracy and completeness of arrangements and deliver tickets and other documents
    • Arrange all aspects of on-site and off-site group meetings (space, catering, technology, transportation, materials, etc.)
    • Coordinate work through service departments as appropriate (e.g., Graphic, Travel, Facilities, etc.) to ensure accuracy and completeness of arrangements/deliverables.
    • Maintain current knowledge of Digitas technical (software, hardware, virtual) capabilities
    • Coordinate and support Client/department functions
    • Assist with T&E expense preparation
    • Maintain team vacation and office in/out schedule
    • Provide reception backup coverage as needed at Northyards

     

    Traits & Distinguishing Characteristics:

    • Display a professional, detail-oriented and proactive approach
    • Have a natural curiosity in everything that is done.
    • Relish solving problems.
    • Grace and calm under pressure.
    • Have a positive attitude that makes others want to work with them
    • Able to work independently and adapt to new, fluid situations
    • Proficiency in or demonstrates capability to quickly learn the tools of the position
    • Desire to excel and have a positive impact on the company’s growth


    To qualify, you’ll need:

    • Two or Four year degree
    • 1-3 years experience
    • Demonstrate strong verbal, interpersonal, and written communication skills
    • Proficiency in Word, Excel, and PowerPoint
    • Organized and able to handle multiple tasks in a fast-paced environment
    • Demonstrated strong task management skills
    • Demonstrated strong relationship management skills
    • Positive outlook and attitude on life


    Got what it takes? We’d love to hear from you.
    Digitas is an equal opportunity employer.

     

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